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​Payroll and Personnel Liaison (PPL) Training  

After the successful completion, assessment, and refinement of last year's Payroll and Personnel Liaison (PPL) Program, we are pleased to announce the training initiative for 2014! This initiative is an extension of the Department of Human Resources’ (HR) outreach efforts and is in direct response to requests from PPLs and PeopleSoft/HRMS end users. It represents a collaborative effort with participation among various units in Human Resources, Student Employment Services, the Office of the Vice Chancellor for Research and Graduate School, University Risk Management, Payroll and Benefits Services, University Information Systems and the Office of International Education. The PPL training program (Program) will be offered from April through July 2014 and is designed to enhance the effectiveness of PPLs and PeopleSoft/HRMS end users. The Program includes information about HR-related contacts and resources, as well as policy and procedures regarding employee leave requirements, interviewing, hiring, time collection, on-the-job injury, compensation, record keeping, etc. The program consists of a series of 13 modules, each addressing various processes and procedures for managing classified and exempt professional staff, student employees and research faculty.

Though not mandatory, we strongly encourage all PPLs to participate in the Program. We recognize that PPLs possess varying levels of experience and HR-related competencies; therefore, we have designed the structure of the program with flexibility. PPLs may attend one, several or all of the modules ranging from 2 to 3 hours in length. Participants have a 2 year cycle to complete all of the modules and upon completion, they will be certified in the Program. The 2 year timeframe for certification allows PPLs who attended some of the modules in the previous year to be certified once they attend the remaining modules in the current year’s Program.

In addition to the 13 modules, the Program offers an opportunity for PPLs to participate in labs for select sessions. Participation in the labs allows attendees to apply skill sets learned in modules to case studies presented in the lab, while interacting live on PeopleSoft/HRMS. Participation in labs is optional and not a requirement for certification purposes.

There is a maximum capacity of 60 participants per session, and pre-registration is required. Registration is also required to attend a lab and there is a maximum capacity of 20 participants allowed. You may call extension 2-8103 to register for a lab. A waitlist will be created when a session becomes full. Employees on the waitlist will be given priority for the next year’s Program. 

Registering for PPL sessions (excluding lab sessions) 

All registrations will need to utilize SkillSoft, the university's online learning resource.

***If you are unable to register through Internet Explorer, try using Firefox or Chrome.***

To access using myCUinfo

  1. Logon to your campus myCUinfo portal.

  2. Click on the CU Resources tab.

  3. In the column on the left, click 'Training'.

  4. From the options that appear, click 'Start SkillSoft'.

  5. Click “Catalog”

  6. In the “Catalog” window click “Instructor Led Training” folder

  7. Click CU Boulder: PPL folder to view course titles

  8. Click the course title, and then [Launch] (this opens a separate window for sessions)

  9. Click on the Session (e.g. B10016-0001) you want to attend (at bottom of the page)

  10. Click [Enroll Me] at the bottom of the page

 

Course descriptions are located below the schedule.

2014 Course Offerings by Department

Office of Labor Relations

​Course Title ​Date ​Time ​Location
​Leave Administration Tuesday, July 15
​9:00 - 11:30 am ARC 620
Family Medical Leave Administration​/ADA Tuesday, July 8 ​9:00 - 11:00 am ​UMC 382-386
​Progressive Discipline Friday, June 27 ​9:00 - 11:00 am UMC 382-386
​Performance Management Wednesday, July 30
​9:00 - 11:00 am ​ARC 620

University Risk Management 

​Course Title ​Date ​Time ​Location

​Worker's Compensation Involving On-the-Job-Injury

Tuesday, June 17
​9:00 - 10:30 am UMC 382-386
 

Employment Services 

Course Title​ ​Date ​Time ​Location
​Position Management/Compensation Monday, April 21 ​9:00 - noon ​ARC 620
​Fair Labor Standard Act (FLSA) Tuesday, May 27 ​9:00 - 11:00 am ​UMC 382-386

Interviews, Reference Checks and Hiring 

Wednesday, May 14
​9:00 - noon ​ARC 620
Lab: Jobs @ CU​ Friday, May 16
9:00 - 11:00 am

Computing Lab RL6
room W179

Recruitment and Selection Process
Monday, May 5 9:00 - noon ​ARC 620


 

Human Resources Executive Director's Office

​Course Title ​Date ​Time ​Location
​I-9, Personnel Record Keeping and Employment Verification ​Tuesday, June 10 ​9:00 - 11:00 am ​UMC 382-386

 

Office of Student Employment

​Course Title ​Date ​Time ​Location
​Hiring Work Study and
Hourly Student Employees
​Tuesday, May 20 ​ 9:30 - 11:30 am UMC 415-417
​Lab: Hiring Work Study and
Hourly Student Employees
Friday, May 23
9:30 - 11:00 am

​Computing Lab, RL6
Room W179

 

 Research Faculty (1300 job codes)

​Course Title ​Date ​Time ​Location
Boulder Campus Research Faculty Hiring Process Tuesday, June 3 ​9:00 - 11:30 am UMC 382-386
 

Payroll and Benefits Services (PBS)

​Course Title ​Date ​Time ​Location
​Human Resources Management Systems
(HRMS) Earning Codes, Review, and Reporting
Tuesday, April 15 ​9:00 - 11:30 am UMC 382-386

 *Tentative dates.

 
Office of Labor Relations

The following training modules will be offered by the Office of Labor Relations.

Module: Leave Administration

This presentation will cover the following material:

  • Provide comprehensive overview of leave practices for Classified and Exempt Professional Staff including the most recent revisions by the State Personnel Board.

Module: Family Medical Leave Administration (FMLA)/Americans with Disabilities Act (ADA)

This presentation will cover the following information:

  • Explain FMLA requirements for Classified and Exempt Professional Staff and 12-month Faculty employees including eligibility, notification, supervisor/ employee/PPL responsibilities and the importance of confidentiality.

  • Discuss additional wasy in which ADA overlapp with FMLA.

     

Module: Progressive Discipline

This presentation will cover the following material:

  • Provide comprehensive explanation of progressive discipline process including roles and responsibilities of those involved in the process, the steps of the process, and how to apply the process in an actual performance situation.

  • Explore the intersection of performance issues and medical issues.

  • Explain appeal/grievance processes available to employees including deadlines and employee rights and responsibilities.

  • Discuss the importance of communication with employees and the availability of many campus resources to help employees and supervisors resolve problems, thus minimizing the need for progressive discipline and dispute resolution.

Module: Performance Management

This presentation will cover the following material:

  • Explain Performance Management cycle for state classified employees including timelines, plans, coaching sessions, evaluations and the Dispute Resolution Process.

  • Explain the requirements involved in the planning, coaching and evaluation sessions.

  • Discuss best practices for performance management including the management of Family Medical Leave, progressive discipline and performance conflicts.

 

University Risk Management

The following training module will be offered by the Office of University Risk Management.

Module: Worker’s Compensation involving On-the-Job-Injury

This module will be presented by Polly Wisniewski. This presentation will cover the following material:

  • Explain On-the-Job Injury process including a flowchart/timeline of what needs to happen by when. Also, this explanation should include information about the Incident Report, 24 hour waiting period, tracking Injury Leave and Maximum Medical Improvement (MMI).

  • Explain Make Whole process.

  • Explain employee/supervisor/PPL’s responsibilities when OJI occurs.

  • Address what happens when employee is injured on the job and refuses to go to the designated healthcare provider(s); what are legal requirements in this instance.

 

Employment Services

The following training modules will be offered by the Office of Employment Services.

Module: Fair Labor Standards Act (FLSA)

This presentation will cover the following material:

  • Discuss critical components of the FLSA that apply in state government including recordkeeping requirements, definitions of the terms "exempt" and "non-exempt" and how overtime is determined/calculated.  

Module: Recruitment and Selection Process for Classified and Exempt Professional Staff

This presentation will cover the following material:

  • Beginning with information on the classified staff recruitment and selection process, including basics of the State Personnel System, state residency requirements, the concept of merit and fitness and definition of “classified.”

  • An overview of classified processes involving Jobs at CU, recruitment types, assessment options and the referral process; followed by an overview of exempt professional search committee processes and requirements.

  • Definitions of key terms and explanations of processes for transfer, reinstatement, promotion, demotion, resignation, termination, 1% on-call, and essential positions along with discussion of the key similarities and differences between the classified and exempt professional search processes.

Lab: Jobs at CU

This session will be presented by Employment Services and Employee Services.

Registration is required to attend the lab and there is a maximum capacity of 20 attendees. This lab provides an opportunity to review and practice entering job postings using the Jobs at CU system.

  • Presenters will answer technical and procedural questions regarding the system and how it works when hiring different jobs groups such as Classified Staff, Officers and Exempt Professionals, and Faculty.

Module: Interviews, Reference Checks and Hiring

This presentation will cover the following material:

  • Interview planning and strategies including an overview of lawful vs. unlawful inquiries, sample interview questions and planning the interview environment.

  • Guidelines for checking references including sources of information and a sample reference checking form.

  • Overview of the hiring process including making an offer, conducting a background check, finalizing the hire in PeopleSoft/HRMS and employee status.

  • Overview of temporary employment including how to hire temporary employees and retirees.

Module: Compensation for Classified and  OEP Staff

This presentation will cover the following material:

  • Provide an overview of compensation requirements, tools and resources relating to classified staff, as well as compensation processes for OEP employees.

  • Discussion will include an overview of the classified staff pay plan; setting salaries for new hires, transfers, promotions and demotions; discretionary compensation; incentive reward programs; and required documentation.

Module: Position Descriptions for Classified and Exempt Professional Staff

This presentation will cover and following material:

  • Provide information and tips on completing the Position Description (PDQ) for classified staff positions including an explanation of the Position Description evaluation processes and the new PeopleAdmin position management template and module.

  • Discussion of how the content of the Position Description affects possible outcomes; and accurately describing how the duties performed by a position is critical for classification, effective recruitment of qualified applicants, and performance management.

  • Provide an overview of the position review and exemption process for officer/exempt professional positions including required forms, process workflow, and suggested tips and available resources.

  •  

Human Resources Executive Director’s Office

Module: I-9 Requirements, Personnel Record Keeping and Employment Verifications

The follwing training module will be offered by the HR Executive Director's office.  This presentation will cover the following material:

  • Provide an overview of the Human Resources website which provides references for HR policies and publications.

  • Provide a review of HR practices for managing and conducting Employment Verifications.

  • Explain what is subject to open records and the process for accessing these records including what information is (and is not) kept in an employee's HR personnel file; an overview of Records Services; and an update on the Systems Records Retention Policy.

  • Provide an overview of the Federal Employment Eligibility Verification Form (I-9) and its requirements.

  • By attending this session, interested participants may become an authorized I-9 Partner.

 

Office of Student Employment 

The following training module will be offered by the Office of Student Employment.

Module: Hiring Work Study and Hourly Student Employees

This presentation will cover the following material:

  • Explain hiring process for students including advertising a student job announcement and how information is entered into PeopleSoft/HRMS (e.g. finding vacant position and adding employee).

  • Explain differences between hourly and work study employees and what processes are involved.

  • Provide information on work studys including how many hours are awarded and how to track hours in PeopleSoft/HRMS.

  • Explain what needs to happen when student works for multiple departments including who tracks and pays for overtime.

  • Explain student employee benefits including FML and Jury Leave eligibility.

  • Provide information regarding requirements for hiring international students.

Lab: Hiring Work Study and Hourly Student Employees

This session will be presented by the Office of Student Employment and Employee Services.

Registration is required to attend the lab and there is a maximum capacity of 05 attendees. This lab will provide participants the opportunity to apply material learned in the Hiring Work Study and Hourly Student Employees. This lab will cover the following online and offline information:

  • By applying a case study, participants will get hands-on practice in correctly setting up hourly and work-study student employees.

 

Office of the Vice Chancellor for Research: Research Faculty (1300 job codes)

The following training module will be offered by the Offices of Vice Chancellor for Research and the Graduate School.

Module: Boulder Campus Research Faculty Hiring Process

This module will be presented by the Office of the Vice Chancellor for Research and the Graduate School. This presentation will cover the following information:

  • Provide information on policies and procedures (includes business processes, leave policies and procedures, Chancellor delegation due dates, Jobs at CU, and website links) for hiring Research Faculty, Research Professors, Grant Funded Exempt Professionals, and Post-Doctoral Fellows.

 

Employee Services (ES)

The following training modules will be offered by the Employee Services.

Module: Human Resources Management Systems ( HRMS) Review/Reporting and Earning Codes 

This module will be presented by Payroll and Benefits Services.  This presentation will cover the following information:

  • Participants will gain a better understanding from a PeopleSoft/HRMS perspective, of the appropriate use of earnings codes and earnings programs. Various scenarios and "best practices" when selecting earnings codes in Time Collection will be presented.

  • Participants will also learn about helpful reports and review pages in PeopleSoft/HRMS, when to use them and why.  


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