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Gender Identity / Transitioning Process Frequently Asked Questions for CU-Boulder Faculty & Staff 

Transitioning can be a very private and stressful time. Therefore, this information was created to provide employees with information about campus policies, procedures, and resources that are available to assist our transitioning employees.

What are CU Boulder’s policies regarding hiring new faculty and staff and working with current faculty and staff who identify as Transgender or Gender Queer? 

It is the ongoing policy and practice of CU-Boulder to provide equal employment opportunity to all individuals. CU-Boulder prohibits discrimination on the basis of sex, gender identity, gender expression, and transgender status. The CU-Boulder Discrimination and Harassment policy protects applicants and employees from being discriminated against or harassed because of race, color, national origin, sex, gender identity, gender expression, pregnancy, age, disability, creed, religion, sexual orientation, and veteran status.

http://www.colorado.edu/policies/discrimination-and-harassment-policy-and-procedures

If you feel you have been discriminated against or harassed because of your sex, gender identity, gender expression, or transgender status, you can contact the Office of Discrimination and Harassment (ODH) at 303-492-2127 or you can visit the ODH’s website to learn more information.

What should I do if I am a new CU-Boulder faculty or staff member and have questions about health benefits?

For information regarding health benefits, contact Employee Services. You can talk with a benefits counselor by calling 303-860-4200 or Toll-free: 1-855-216-7740. Information regarding benefit plans can be found on the Employee Services website.

What should I do if I am a CU-Boulder faculty or staff member and I would like general information about GLBTQ support at CU-Boulder?

The Faculty and Staff Assistance Program (FSAP) is a free confidential counseling/consulting/referral service designed to provide assistance to faculty and staff for personal or work-related concerns that may interfere with job performance.

The Gay Lesbian Bisexual Transgender Queer (GLBTQ) Resource Center provides information dissemination and referral; educational, cultural and social programming; advocacy and voice for the gay, lesbian, bisexual, transgender, queer, intersex, and allied (GLBTQIA) community at CU-Boulder. The GLBTQ Resource Center primarily serves GLBTQIA students at CU-Boulder, although the center can also provide support for faculty and staff. This office works closely with other campus departments, organizations and community groups to provide these programs and services.

Additionally, the GLBTQ Resource Center has a “Campus Transitioning Guide” for students, which may also provide some helpful information to transitioning faculty and staff.

What should I do if I am a current CU-Boulder faculty or staff member and I am questioning my gender identity?

The Faculty and Staff Assistance Program (FSAP) is a free confidential counseling/consulting/referral service designed to provide assistance to faculty and staff for personal or work-related concerns that may interfere with job performance. FSAP provides the following services which could be helpful to you as you consider this important question: short-term counseling, group counseling, referral services, crisis intervention services, general consultation, supervisor consultation, work-life services, workshops, and trainings.

How do I change my name at CU-Boulder?  

Your name will need to be changed in the PeopleSoft Human Resources Management System (HRMS). To do this, you will need to fill out the official Name Change Procedure and Form and provide a copy this and your Social Security Card with your new legally changed name to the personnel and payroll liaison (PPL) for your department. Your PPL will change your name in HRMS. It takes a few days for the system to register this new information.

*Please Note: Once your name is changed in HRMS, if you have benefits through CU-Boulder, the system will automatically notify your insurance provider of the change and you will receive new insurance cards reflecting your new name.

How do I change my Buff OneCard to reflect my new name?

You must bring your card to the Buff OneCard office located in the Center for Community (C4C) N 180. They will reprint your Buff OneCard with your new name for $5.00. You will need to show a driver’s license with your new name or if your name has already been changed in the Human Resources Management System (HRMS) (see above), that is sufficient. For questions, contact the Buff OneCard office at 303-492-0355.

How do I change my gender marker at CU-Boulder?

If you are comfortable working with your personnel and payroll liaison (PPL), s/he can assist you in changing your gender marker. However, if you would prefer not to go through your PPL for this matter, you can contact Human Resources (303-492-6893) or hrmail@colorado.edu to assist you. 

Currently, there is no official form to fill out to change your gender marker. However, you must provide a legally recognized piece of identification that states your new gender. Acceptable forms of identification include:

  • Drivers License
  • Passport
  • Revised Birth Certificate

Only one of these documents is necessary. Once provided with the documentation, your PPL or HR liaison will change your gender marker in the Human Resources Management System (HRMS).

*Please Note: Your PPL or the HR liaison must contact Michelle Martinez (303-860-4200) at Payroll and Benefits Services (PBS) to notify her of the gender marker change. Ms. Martinez will then work with your insurance provider to ensure that your gender marker is changed appropriately in their records.

Does my healthcare insurance cover my medical transition, such as supplements, hormones, or surgery?

To find out specific healthcare insurance plan information, go to the Employee Services benefits website or contact your provider directly. Contact information for your provider can be found through the Employee Services carrier contact list.

How do I change my Email Address/Caller ID/Directory Information?

Email Address:

Once your name has been officially changed in HRMS, you can contact the Office of Information Technology (OIT) at 303-735-HELP to change your email address. OIT will continue to forward you emails that are sent to your old email address. 

Caller ID:

To change your name as it appears when you dial out from your office telephone, contact your IT/Telecom liaison for your department. The IT/Telecom liaison can make this change for you online.

Directory Information:

The CU-Boulder People Search Directory will automatically update your new name a few days after your personnel and payroll liaison (PPL) changes your name in the Human Resources Management System. For the A to Z Directory, your PPL will need to manually update that information with your new name.

If you have not legally changed your name, but would prefer another name to be reflected in the campus directory, you can contact the Office of Information Technology (OIT) at 303-735-HELP. They will assist you in creating a “nickname” in place of your first name for the campus directory only.

Where can I find out which buildings have gender neutral restrooms?

The GLBTQ Resource Center has a list of accessible Unisex and gender neutral restrooms on their home page:

http://www.colorado.edu/glbtqrc/

How can I educate my supervisor and coworkers about my transition?

There are several offices that can assist you, your supervisor(s), and your coworkers regarding your transition. Each situation is unique and the employee should feel comfortable working with whatever resource they prefer. The Office of Labor Relations, the Faculty and Staff Assistance Program, the Office of Faculty Affairs, and the GLBTQ Resource Center are all great resources for an individual or a department to consult with about an employee’s transition and best practices to respect the rights and privacy of the individual who is transitioning.

The Office of Labor Relations

The Faculty and Staff Assistance Program

The Office of Faculty Affairs

The GLBTQ Resource Center