Gender Identity / Transitioning
Process Frequently Asked Questions for CU-Boulder Faculty & Staff
Transitioning
can be a very private and stressful time. Therefore, this information was
created to provide employees with information about campus policies, procedures,
and resources that are available to assist our transitioning employees.
What are CU
Boulder’s policies regarding hiring new faculty and staff and working with
current faculty and staff who identify as Transgender or Gender Queer?
It is the
ongoing policy and practice of CU-Boulder to provide equal employment
opportunity to all individuals. CU-Boulder prohibits discrimination on the
basis of sex, gender identity, gender expression, and transgender status. The CU-Boulder
Discrimination and Harassment policy protects applicants and employees from
being discriminated against or harassed because of race, color, national
origin, sex, gender identity, gender expression, pregnancy, age, disability,
creed, religion, sexual orientation, and veteran status.
http://www.colorado.edu/policies/discrimination-and-harassment-policy-and-procedures
If you feel
you have been discriminated against or harassed because of your sex, gender
identity, gender expression, or transgender status, you can contact the Office
of Discrimination and Harassment (ODH) at 303-492-2127 or you can visit the
ODH’s website to learn more information at http://hr.colorado.edu/dh/.
What should I
do if I am a new CU-Boulder faculty or staff member and have questions about
health benefits?
For
information regarding health benefits, contact Payroll and Benefits Services
(PBS). You can talk with a benefits counselor by calling 303-860-4200 or
Toll-free: 1-855-216-7740. Information
regarding benefit plans can be found on the PBS website: https://www.cu.edu/pbs/benefits/
What should I
do if I am a CU-Boulder faculty or staff member and I would like general
information about GLBTQ support at CU-Boulder?
The Faculty
and Staff Assistance Program (FSAP) is a free confidential
counseling/consulting/referral service designed to provide assistance to
faculty and staff for personal or work-related concerns that may interfere with
job performance. http://hr.colorado.edu/fsap
The Gay
Lesbian Bisexual Transgender Queer (GLBTQ) Resource Center provides information
dissemination and referral; educational, cultural and social programming;
advocacy and voice for the gay, lesbian, bisexual, transgender, queer,
intersex, and allied (GLBTQIA) community at CU-Boulder. The GLBTQ Resource Center
primarily serves GLBTQIA students at CU-Boulder, although the center can also
provide support for faculty and staff. This office works closely with other
campus departments, organizations and community groups to provide these
programs and services. http://www.colorado.edu/GLBTQRC/
What should I
do if I am a current CU-Boulder faculty or staff member and I am questioning my
gender identity?
The Faculty
and Staff Assistance Program (FSAP) is a free confidential
counseling/consulting/referral service designed to provide assistance to
faculty and staff for personal or work-related concerns that may interfere with
job performance. http://hr.colorado.edu/fsap FSAP provides the following services which
could be helpful to you as you consider this important question: short-term
counseling, group counseling, referral services, crisis intervention services,
general consultation, supervisor consultation, work-life services, workshops,
and trainings.
How do I
change my name at CU-Boulder?
Your name
will need to be changed in the PeopleSoft Human Resources Management System
(HRMS). To do this,
you will need to fill out the official Name Change Procedure and Form and provide a copy this and your Social Security Card with your new legally
changed name to the personnel and payroll liaison (PPL) for your department.
Your PPL will change your name in HRMS. It takes a few days for the system to
register this new information.
*Please Note: Once your name is changed in HRMS, if you have benefits through
CU-Boulder, the system will automatically notify your insurance provider of the
change and you will receive new insurance cards reflecting your new name.
How do I
change my Buff OneCard to reflect my new name?
You must
bring your card to the Buff OneCard office located in the Center for Community
(C4C) N 180. They will reprint your Buff OneCard with your new name for $5.00.
You will need to show a driver’s license with your new name or if your name has
already been changed in the Human Resources Management System (HRMS) (see
above), that is sufficient. For questions, contact the Buff OneCard office at 303-492-0355.
How do I
change my gender marker at CU-Boulder?
If you are
comfortable working with your personnel and payroll liaison (PPL), s/he can
assist you in changing your gender marker. However, if you would prefer not to
go through your PPL for this matter, you can contact Human Resources (303-492-6893)
or hrmail@colorado.edu to assist you.
Currently,
there is no official form to fill out to change your gender marker. However,
you must provide a legally recognized piece of identification that states your
new gender. Acceptable forms of identification include:
Only one of
these documents is necessary. Once provided with the documentation, your PPL or
HR liaison will change your gender marker in the Human Resources Management
System (HRMS).
*Please Note: Your PPL or the HR liaison must
contact Michelle Martinez (303-860-4200)
at Payroll and Benefits Services (PBS) to notify her of the gender marker
change. Ms. Martinez will then work with your insurance provider to ensure that
your gender marker is changed appropriately in their records.
Does my
healthcare insurance cover my medical transition, such as supplements,
hormones, or surgery?
How do I
change my Email Address/Caller ID/Directory Information?
Email Address:
Once your
name has been officially changed in HRMS, you can contact the Office of
Information Technology (OIT) at 303-735-HELP to change your email address. OIT
will continue to forward you emails that are sent to your old email
address.
Caller ID:
To change
your name as it appears when you dial out from your office telephone, contact
your IT/Telecom liaison for your department. The IT/Telecom liaison can make
this change for you online.
Directory Information:
The CU-Boulder
People Search Directory will automatically update your new name a few days
after your personnel and payroll liaison (PPL) changes your name in the Human
Resources Management System. For the A to Z Directory, your PPL will need to
manually update that information with your new name.
If you have
not legally changed your name, but would prefer another name to be reflected in
the campus directory, you can contact the Office of Information Technology
(OIT) at 303-735-HELP. They will assist you in creating a “nickname” in place
of your first name for the campus directory only.
Where can I
find out which buildings have gender neutral restrooms?
The GLBTQ
Resource Center has a list of accessible Unisex and gender neutral restrooms on
their home page:
http://www.colorado.edu/glbtqrc/
How can I
educate my supervisor and coworkers about my transition?
There are
several offices that can assist you, your supervisor(s), and your coworkers
regarding your transition. Each situation is unique and the employee should
feel comfortable working with whatever resource they prefer. The Office of
Labor Relations, the Faculty and Staff Assistance Program, the Office of
Faculty Affairs, and the GLBTQ Resource Center are all great resources for an
individual or a department to consult with about an employee’s transition and
best practices to respect the rights and privacy of the individual who is
transitioning.
The Office of Labor Relations
The Faculty and Staff Assistance Program
The Office of Faculty Affairs
The GLBTQ Resource Center