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Disaster Leave Guidelines

Leave Guidance in the Event of a Wildfire, Flood, or Local Emergency

 

The University of Colorado Boulder provides the following leave guidelines for classified and officer and exempt professional (OEP) employees.

 

Pre-evacuees

In the event an employee’s primary residence is included in an official pre-evacuation area (voluntary or mandatory) as determined by public safety officials due to a fire, flood or other local emergency, the employee should be provided with up to1 day of administrative leave and then may use annual leave.

 

Evacuees

In the event an employee’s primary residence is included in an official mandatory evacuation area as determined by public safety officials due to a local emergency the employee should be provided with up to 2 days of administrative leave and then may use annual leave.

 

Loss of primary residence

In the event an employee suffers the loss of her/his primary residence due to a fire, flood or local emergency, the employee should be provided with up to 5 days of administrative leave and then may use annual leave. 

 

Tracking of Administrative Leave

Administrative leave granted pursuant to these guidelines should be tracked in HRMS.

 

Leave Sharing Program

An employee who experiences a catastrophic event or emergency affecting his/her primary residence, such as a wildfire or flood, that results in a loss of life or substantial loss or complete destruction of the employee’s residence may be eligible to participate in the Leave Sharing Program.  Leave sharing hours are also available to an eligible employee who is serving as a first responder (e.g. fire fighter, paramedic, National Guard volunteer, etc.) called to respond to such catastrophic events. Leave sharing hours are only available after the employee has exhausted all annual leave and compensatory time, sick leave, if applicable, and any administrative leave he/she may be granted. See: Leave Sharing

 

Additional guidance for classified employees:

• An appointing authority may grant administrative leave up to five days for local or 15 days for national emergencies per fiscal year to classified employees who are certified disaster service volunteers of the American Red Cross.

• An appointing authority must grant classified employees up to 15 days of administrative leave in a fiscal year when qualified as a volunteer (as listed on the Department of Local Affairs’ website) that is directed to serve during a local disaster or members of the Civil Air Patrol are called to duty for a rescue mission, provided the employee returns the next scheduled workday once relieved from the volunteer service.

 

Additional administrative leave guidance:

• Employees may also be granted administrative leave to assist with emergency efforts.  Classified employees may receive up to 16 hours of volunteer administrative leave in a fiscal year at the appointing authority’s discretion.  OEPs may receive up to 10 days of short-term administrative leave in a 12 month period at the appointing authority’s discretion. See: Administrative Leave.

 

Sick leave:

• Employees experiencing respiratory issues as a result from the wildfires may use sick leave.  Appointing authorities are encouraged to be flexible in allowing these employees to work from alternate locations (work from home) if possible.

 

Please also encourage employees impacted by fires or floods to take advantage of our confidential Faculty and Staff Assistance Program (FSAP), which provides confidential counseling services to our faculty and staff. FSAP can be reached at 303-492-3020 or through their website.

 

Employees that are affected by emergency situations that do not clearly fall into one on the scenarios listed above should contact their supervisor and/or the Office of Labor Relations for assistance.

 

For questions related to this document, please contact Employee Relations at 303-492-0956.

 

Definitions

Pre-evacuation Notification: A notification provide by public safety officials to residents within a specific geographic area that encourages residents to be prepared to leave their property at a moment’s notice should a Mandatory Evacuation notification become necessary. 

 

Voluntary Evacuation: A notification provided by public safety officials to residents within a specific geographic area that encourages residents to leave the area due to a potential life-safety threat.

 

Mandatory Evacuation Notification: A notification provided by public safety officials to residents within a specific geographic area that instructs them to leave their property because of imminent or occurring life safety threats. Residents are not allowed to re-enter areas that are under mandatory evacuation until permission to re-enter is provided by public safety officials.

 

Local Emergency:  An emergency situation that is not an isolated incident affecting only one employee and/or is recognized by the local jurisdiction as a significant emergency (e.g. natural disasters, large hazardous chemical spill).