Instructions for Running the Comprehensive Learning Report
Departments can obtain reports regarding discrimination and harassment training employee information in HRMS. This will help departments monitor their compliance with the Chancellor's requirement that all employees complete discrimination and harassment training.
There is a report in HRMS that enables departments to look up training records for their employees. Users running this report will be restricted to the departments or nodes within their row-level security. Please note that only employees who have completed a sexual harassment workshop since January 2000 and a discrimination and harassment workshop or online training after August 1, 2005 are included in this training report.
The report run control parameters provide the ability to extract training data for the following:
Personnel Groups (such as classified staff, exempt professional, regular faculty)
Campus Departments
From and To dates
Completions and/or Non-completions
For historical purposes, the Sexual Harassment Training course numbers are:
The Discrimination and Harassment Training course numbers are:
S10004 for Staff, PRAs, and Student Employees
S10005 for Managers
S10006 for Faculty
S10007 for Online Training for all employees (Faculty, Staff, Managers, PRAs, Graduate Students, and Undergraduate Student Employees)
To obtain the most complete report, it is recommended that all course numbers be entered.
This report is located in HRMS @ Home / Reports and Reviews / Training / Comprehensive Learning Report. The Enterprise Learning Comprehensive Learning Report Step-by-Step Guide is located at https://www.cusys.edu/pbs/sbs/CUonly/r/ComprehensiveLearningRpt.pdf
Training Report Tips
If you experience difficulties in running your report (i.e. incomplete list) please consider the following guidelines:
When running the Comprehensive Learning Report, leave the To and From dates blank! Leaving these fields blank will capture ALL training records, regardless of when the employee took the training.
The Comprehensive Learning Report is designed to be run by DEPARTMENT (or node) and it will list ALL employees in the department, including the employees who have not taken the training. This is the design of the report.
Ensure you are running the report for the appropriate course numbers. In the case of Sexual Harassment/Discrimination and Harassment courses, the numbers are S10001, S10002, S10003, S10004, S10005, S10006, and S10007. Include all of these course numbers to ensure you receive all of the training data.
Regardless of the department the employee was in when s/he took the training, if the employee is now in your department, and you run the report for your department, the employee’s training records will show up on your report.
For more information on how to look up training records (individual employees or entire department), please refer to the brief PowerPoint presentation located on the PBS website at www.cusys.edu/pbs/hrms/training/course-info.html#online. Select "Training Records Lookup" to access the presentation.
Please call 303-492-2127 if you need further assistance.